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Events Coordinator

About the Foundation: In a hospital where medical equipment must constantly be renewed, facilities adapted to new realities and the need for qualified personnel is constant, the Brome-Missisquoi-Perkins Hospital Foundation team, supported by a community of caring people since 1993, mobilizes to raise the precious funds needed to purchase equipment and finance training. By working to improve and maintain access to healthcare, the BMP Foundation aims to make a difference in the lives of individuals facing the adversity of illness.

Role and expectations

Under the supervision of the General Manager and the Board of Directors, this person is responsible for coordinating fundraising activities (creation, organization, promotion, reporting and evaluation). He/she is also responsible for relations with sponsors and event communications.

Volunteer management is also an integral part of this position (recruitment, supervision, planning, etc.). The individual also works closely with the Communications Coordinator on visibility strategies and media relations partnerships.

Role and expectations

Under the supervision of the General Manager and the Board of Directors, this person is responsible for coordinating fundraising activities (creation, organization, promotion, reporting and evaluation). He/she is also responsible for sponsor relations and event communications.

Volunteer management is also an integral part of this position (recruitment, supervision, planning, etc.). The incumbent also works closely with the Communications Coordinator on visibility strategies and media relations partnerships.

Key skills required

The person in this position must have a keen interest in the Foundation’s mission, and be able to demonstrate an understanding of its component parts.

He or she must have good stress management and time management skills, and be willing to take on a variety of responsibilities that can be adapted to the Foundation’s needs. Bilingualism, interpersonal skills, a strong sense of autonomy and proactivity are essential for this position. The person we are looking for has at least three (3) years’ experience in project coordination, or has already worked for a fundraising organization. Knowledge of the healthcare network is an important asset.

• Appropriate degree or equivalent experience;
• Excellent command of spoken and written French and English;
• Good ability to use Office suite software on a daily basis;
• Knowledge of DonorPerfect/ProDon, Constant Contact software an asset.

Social and employment benefits

• 5 sick days per year;
• Access to a group insurance plan;
• Flexible work schedule and possibility of partial telecommuting at the end of the probationary period.

DETAILED JOB DESCRIPTION

Permanent full-time position (40 hours / week)

Event coordination

• Ensure the logistical organization of internal and external events;
• Ensure rigorous monitoring of event schedules and budgets;
• Ensure follow-up (coordination and payment) with suppliers;
• Draft and prepare solicitation requests, and develop partnerships;
• Seek new funding opportunities through innovative fundraising;
• Follow up invoices (partnerships and tickets);
• With team members, participate in the organization’s fundraising events (organization, set-up, running and closing);
• For each board meeting, produce an analytical report on events;

Coordination of community initiatives

• Set up a movement of community initiatives and forge links with Brome-Missisquoi businesses;
• Establish collaborations where the company donates a portion of its profits to the foundation as part of a philanthropic day (e.g. a restaurant donates $1 per meal sold one day during the year);

Human Resources

• Manage and motivate organizing committees;
• Recruit, manage and thank volunteers;
• Effectively delegate certain non-value-added tasks;

Communications

• Write and distribute or follow up on communications tools required for events (event announcements and results);
• Contribute to the revitalization of the website, social media and newsletter by ensuring the transmission of relevant information concerning fundraising activities;
• Represent the organization at external events (as required);

APPLY (C.V. + Letter of application)